About This Listing
About Us
Corporate Dimensions is a leading event agency specializing in corporate events, meetings and tradeshows. We pride ourselves on delivering exceptional experiences that engage, inspire, and drive results for our clients. We are currently seeking a highly organized and detail-oriented Tradeshow Coordinator to join our team.
Position Overview
The Tradeshow Coordinator will play a key role in supporting the planning and execution of multiple client tradeshow programs simultaneously. The ideal candidate will have hands-on experience managing exhibitor logistics, shipping, labor, service manuals, vendor coordination, and on-site tradeshow execution. This position requires someone who is proactive, organized, and able to manage many moving parts across multiple programs at once.
Travel Requirement: Must be willing to travel.
Key Responsibilities
Tradeshow Planning & Coordination
- Coordinate multiple tradeshows and event programs simultaneously for a variety of clients.
- Develop and manage detailed timelines, task lists, and logistics plans for each show.
- Work closely with internal team members, clients, and show organizers to ensure all deadlines are met.
- Maintain strong attention to detail across multiple projects in various stages of planning and execution.
Exhibitor Services & Logistics
- Review and manage exhibitor service manuals for each show.
- Coordinate ordering of exhibitor services including labor, electrical, material handling, furnishings, internet, lead retrieval, cleaning, and other show-related services.
- Manage advance warehouse and direct-to-show-site shipping logistics, including tracking outbound and return shipments.
- Prepare and submit all required forms and orders by show deadlines.
- Coordinate installation and dismantle labor and communicate schedules clearly to all stakeholders.
Booth & Vendor Coordination
- Work with booth vendors, suppliers, and freight partners to ensure all materials arrive accurately and on schedule.
- Coordinate booth graphics, production schedules, and show-site deliverables.
- Serve as a liaison between clients, show management, vendors, and internal team members.
- Troubleshoot logistical issues and proactively identify solutions before and during events.
On-Site Event & Tradeshow Support
- Provide on-site support for booth installation, show execution, and dismantle as needed.
- Serve as a key point of contact on site to ensure all elements are executed smoothly.
- Troubleshoot issues quickly and professionally during move-in, show days, and move-out.
- Support additional meeting and event logistics as needed for client programs.
Budget & Administrative Support
- Assist with tracking show expenses and maintaining budget documentation.
- Help prepare internal status updates, client updates, and post-show summaries.
- Maintain organized records of orders, shipping details, labor schedules, and vendor communications.
Qualifications
- Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field preferred.
- 2+ years of experience in tradeshow coordination, event operations, or exhibitor program management.
- Proven experience managing multiple tradeshows simultaneously.
- Strong knowledge of exhibitor service manuals, shipping, material handling, and show-site labor coordination.
- Experience working with vendors, freight carriers, and convention service providers.
- Excellent organizational skills with exceptional attention to detail.
- Ability to manage competing priorities and perform well under pressure.
- Strong communication and interpersonal skills.
- Proficiency in Excel and event/tradeshow management tools.
- Experience with on-site execution and client-facing event support preferred.
- Agency experience is a plus.
Why Join Us?
- Opportunity to work with a collaborative and supportive team.
- Involvement in a diverse range of exciting client events and tradeshow programs.
- Competitive salary and benefits package.
- Hybrid work schedule
- Benefits
- 401(k)
- Health insurance
- Paid time off