The Meeting Department introduces budget-conscious event and meeting packages

In the past, meeting organizers have faced a dilemma between hosting a meeting with engaging, company-specific messages or staying within tight budgets. However, the Meeting Department have addressed this business issue with the launch of modular, multi-platform solutions that supply all the elements of a custom produced event at a value-oriented price point.

Developed by veteran industry professionals with more than 50 years of combined experience, The Meeting Department’s turnkey packages feature pre-produced media elements, graphics and templates that can be customized to create a cost-effective meeting. Companies can choose from three distinct levels of meeting solutions in a variety of themes and graphic styles with packages starting at $5,000.

“In today’s business environment, meetings are being produced with drastically reduced budgets,” said Jeff Rogers, founder of The Meeting Department. “However, expectations for a well-produced, engaging meeting have not diminished at all. Professional Meeting Planners and ad hoc meeting committees are in need of a turnkey meeting solution that contains video, PowerPoint templates, graphics and a step-by-step guide to produce engaging and effective meetings on a limited budget. That is the inspiration behind the Meeting Department.”

The Meeting Department’s packages feature contemporary themes, all customizable to carry client message and branding, including:

• Game Day: A sports commentary format designed to motivate sales meetings and pinpoint competitive advantages.
• The Big Idea: An interview based format highlighting innovation and thought leadership.
• Right Now: A news magazine format that tackles tough issues utilizing active dialogue between participants.
• The Late Show: A night-time talk show-style program that humorously reformats staid presentations.
• Content Tonight: An entertainment magazine program that celebrates product launches and marketing initiatives.
• The Morning Show: A conversational format suited to mid-year updates and webcasts.

The meeting solutions are available in three tiers, including:

Meeting Express
Meeting Express is basic level package that allows for a “small budget” meeting to achieve increased engagement and excitement with the audience through high-quality production value. The Meeting Department’s Meeting Express solution is the easiest way to create a successful meeting by providing a library of customizable video and graphics combined with optional elements such as professional facilitation or presentation coaching to deliver specific message to attendees. Key kit components include:

• Meeting Success Guide—workbook providing all the tools needed to successfully plan a high-impact, cohesive meeting
• Opening Video – A video which sets the tone of the meeting and contains the most important message points to be discussed during the meeting.
• PPT Templates – Brand-neutral templates that cohesively tie the theme to the message content.
• Music – Specific upbeat music selections for walk-in, walk-ups, awards, transitions, segues, and walk-out.
• Pre- and Post-Event Communication- Email communication templates for Save-The-Date, Registration, Reminder, Post Event Survey and continuing communication.

Meeting Select
The Meeting Department’s Meeting Select solution builds upon the foundation of Meeting Express and adds customized elements based upon client needs and meeting goals. The package also includes a Meeting Department Producer who works directly with organizers to assure flawless execution. Other Meeting Select components include a production and staging upgrade with staffing, professional facilitation and hosting, and strategic communication consultation.

Meeting Premier
The Meeting Department’s Meeting Premier solution is the concierge meeting offering. A team, led by an experienced executive producer, will walk through every facet of a meeting to create a targeted communication event that lives on for 365 days. The Meeting Department team will work with the meeting planner or client contact to identify goals for the meeting through a comprehensive strategic creative process. Other Meeting Premier components include a production and staging upgrade with staffing, professional facilitation and hosting, strategic communication consultation, and a dedicated Meeting Department producer.